RELIABLE
SERVICES...
Information Storage
DATA FILES AND
STORAGE provides care for business records, documents, files or other
information assets presented to us for retention in our "offsite"
locations. We also offer digital archiving services for documents, images,
email and web content with superior technology and state-of-the-art
storage solutions.
Traditional business
records are stored in containers on high density metal racking systems.
For more active individual file folders, storage is typically on “open
shelves” to facilitate quick access. Data tapes, reels, or disk packs are
held in specialized slotted media racking or are handled in containers
within climate controlled facilities. Other storage includes exhibits,
business forms, brochures, and/or the shelving and filing of individual
containers of microfilm, microfiche and/or drawers of slides or paraffin
blocks.
ü Hardcopy
Document Storage (in Containers)
ü Open
Shelf Active File Management
ü Tape
Storage and Rotation Services
ü Environmental
Media (Film, Fiche, etc.) Storage
ü Legal
Exhibit Wrapping and Care
ü Storage
and Distribution of Forms, Marketing Materials, etc.
ü Paraffin
Blocks, Tissue Samples, Blood Slides, etc.
ü Digital
Documents, Photos and Other Electronic Information
Filing, Indexing, Projects, Pick-Up /
Delivery and Data Destruction
Accession, Retrieval, Inter-Filing, and Re-Filing of Information
Accession is the initial
receiving, tracking, and placement of new items for storage on shelves.
Retrieval is the process of accessing and tracking an item from a shelf
location (or to search for or access an item within a container) in
preparation for delivery, access, or other service. Inter-Filing is the
physical placement within our facilities of an item to rest within a
specified Container, Folder or other specified item under our care.
“Re-Filing” occurs following the return of an Item, previously subject to
Retrieval, of an item to a shelf location or to a location within a
container or other holding area. A variety of storage containers are
available for paper records, film or computer media, blueprints or
drawings, radiology film jackets and/or other information assets.
Indexing, Photocopying / Faxing, Imaging/Scanning
We offer description
key-punching, data import, or extend to customers electronic transmittals
and web based interfaces to add or modify any descriptive field of
information associated with an item under our care. Photocopy, facsimile,
or image capture services for individual documents out of files or
containers in storage. Digital Archiving solutions protect electronic
documents and other data (with digital signatures for original
authenticity); accessed through the same personalized online interface
used to track physical information assets.
Project Management and Hourly Labor Services
When you need extra help
or outside expertise, we’re there for you. Our staff can help complete
non-routine but important projects, annual purges, or other information
management related needs. Count on us to offer experienced solutions at
cost effective rates.
Document Destruction
Destruction of Items
includes the actual destruction of material within containers and the
transfer of such material to be destroyed (typically via shredding or
hydropulping depending on pre-determined customer preference), the
re-classification of Items to a status of “Destroyed,” and the issuance of
a Certificate of Destruction. Services available for items in
storage or for records or materials at customer locations. Security
containers and consoles also available.
Transportation / Logistics
Standard
Transportation Visits
We provide professional in-house
transportation services and/or logistics through bonded couriers for
relocation of a designated item or items between (from or to) our facility
and the customer’s location.
Rush Transportation
When you need information in a hurry,
we can handle the delivery of information during normal business
operations within three business hours.
Emergency Hours Transportation
We can be there whenever you need us:
24 hours a day; 365 days a year. Simply contact our hot lines to receive
delivery to be accomplished outside normal business hours of 8:00 a.m. -
5:00 p.m. Monday thru Friday or on nationally recognized holidays.
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P.O. Box 13577, Birmingham, Alabama 35202 PH (205) 595-9590
FAX (205) 386-3369
info@datafilesandrecords.com
